vMedia Spectrum Exporter

07/31/2019- A Manifest Tab has been added to the Spectrum Exporter.

11/08/2017 - This "new" page was added to the exporter documentation. Deleted Velocity exporter page.

NOTE: With the introduction of vMedia’s enhanced Spectrum Exporter, Vertican Technologies will be phasing out the Class II exporters. We will continue to support Class II exporters through 2018.

You can use Spectrum Exporter profiles to create the same export results as the Class II exporters. Additionally, Spectrum Exporter supports SQL databases and files stored in their native format, while the Class II exporters do not.

Overview

The Spectrum Exporter is a universal exporter that supersedes most of vMedia's previous exporters. It exports all types of files stored in vMedia individually, or in a ZIP file. You can specify whether to combine pages, treat them separately, or even convert them to another format. You can also control which types of documents get exported based on their type or file extension.

Procedure

Export as Individual Files

  1. Start vMedia and select the desired database, and open the Viewing module.
  2. Search for your desired documents.
  3. Tag one or more documents for export.
  4. With this feature the documents can be any type and combination e.g.:
    • .TIF or .PDF documents printed or filed to vMedia
    • Documents imported via one of the batch importers
    • Microsoft Excel, Word and other types of native files imported via SendTo vMedia
  5. Click [Export] from the grid Search Result Action toolbar.

  1. Click [Export], then click [Spectrum Exporter] from the Export menu.
The following dialog will appear:

  1. You can change the following settings:
    • Profile = Select a stored Profile to automatically populate the various settings.
    • Location = Choose "Export to Path, Starting at location" to export the tagged files. Use the folder icon to browse to a folder or hand type the desired location. If the target folder does not exist it will automatically be created during the export.
    • Exported Media File Name Expression = The file name expression can be hand typed, or the File Name Expression Editor can be used.
      • Characters that are not allowed in a file name will be automatically filtered out during processing.
    • Log File = A log file is optional and will be appended to if it already exists.
      • The log file is created if it does not exist.
      • It can be shared among users.
  2. You can also specify Export Options.

Format Conversion

Serialized documents are created by scanning into vMedia, printing to vMedia, or filing to vMedia. Serialized documents consist of a separate file for each page. There are a number of options for how these documents can be handled during the export.

  • "Combine Pages" outputs a single file in the original format.
  • "Export Each Page Individually" exports a file for each page of the document. The original format is retained.
  • "Combine Pages/Convert" allows you to export a single file in the selected format.

Non-serialized documents are created by "SendTo vMedia." There are two options for how these documents can be handled during the export.

  • "Retain Original Format" exports the document in its native file format.
  • "Convert To" exports the document in the selected format.

Filter

The filter options allow you to exclude certain document types.

  • "Export all Tagged Media Objects" exports all the tagged files.
  • "Exclude all Non-Document Media Objects" excludes all files except serialized documents and non-serialized TIFF, PDF, and DOC files.
  • "Only Export Media Objects..." only exports files with the specified file extensions.
    • You can specify more than one extension by separating them with commas e.g. .PDF, .XLS.
  1. Click [Export Media] to perform the export. At the conclusion of the export, a final report summary dialog will be displayed. (This info is also contained in the log, if enabled.)

  1. Click [OK] or press [Enter] to close the export completed dialog.

Export as ZIP File

  1. Start vMedia, select your desired database, and open the Viewing module.
  2. Search for your desired documents.
  3. Tag one or more documents for export.
  • With this feature the documents can be any type and combination.
    • .TIF or .PDF documents printed or filed to vMedia.
    • Documents imported via one of the batch importers.
    • Microsoft Excel, Word, and other types of native files imported via SendTo vMedia.
  1. Click [Export] from the grid Search Result Action toolbar.
  2. Click [Export], then click [Spectrum Exporter] from the Export menu.



  1. You can change the following settings:
  • Profile = Select a stored Profile to automatically populate the various settings.
  • Location = Click [Export to Compressed (ZIP) File] to export the tagged files in a single compressed file.
    • Use the folder icon to browse to a folder or hand type the desired location. Select or type the name of the export file to be created.
    • If the target file does not exist, it will automatically be created during the export.
  • An optional password can be added to protect the contents of the file.
  • Exported Media File Name Expression = The file name expression can be hand typed, or the File Name Expression Editor can be used.
    • Characters that are not allowed in a file name are automatically filtered out during processing.

 

  1. You can also specify Export Options.

Profile Management

NOTE: Once  a profile is selected, the desired profile will load. Focus remains with the profile selector after the load.

  1. Enter a profile in the Select Profile field at the top of the interface.
Selection Options
  • Click on the drop-down button to display a list of profiles and select your desired profile.
    • Type leading characters to select desired item.
  • Use [Alt-Down Arrow] to display the drop-down list of profiles.
    • Cycle through the profile options with the the up or down arrow keys.
  • Use any combination of the previous selection options.
  1. Edit the Location field or accept the default settings.
  2. [Save Profile] is optional. Click this button if you want to save the current settings for future use.
  3. Click [Import Documents].

Format Conversion

Serialized documents are created by scanning into vMedia, printing to vMedia, or filing to vMedia. Serialized documents consist of a separate file for each page. There are a number of options for how these documents can be handled during the export.

  • "Combine Pages" outputs a single file in the original format.
  • "Export Each Page Individually" exports a file for each page of the document.
    • The original format is retained.
  • "Combine Pages/Convert" allows you to export a single file in the selected format.

Non-serialized documents are created by "SendTo vMedia." There are two options for how these documents can be handled during the export.

  • "Retain Original Format" exports the document in its native file format.
  • "Convert To" exports the documents in the selected format.

Filter

The filter options allow you to exclude certain document types.

  • "Export all Tagged Media Objects" exports all the tagged files.
  • "Exclude all Non-Document Media Objects" excludes all files except serialized documents and non-serialized TIFF, PDF and DOC files.
  • "Only Export Media Objects..." only exports files with the specified file extensions.
    • You can specify more than one extension by separating them with commas e.g. .PDF, .XLS.
  1. Click [Export Media] to perform the export. At the conclusion of the export, a final report summary dialog will be displayed. (This information is also contained in the log, if enabled.)

  1. Click [OK] or press [Enter] to close the export completed dialog.