Image-Master Viewing Module Search Results Window

Image-Master Viewing Module Introduction

Search Multiple Scan Sets Using External Query File

Overview

The results of a simple database search or an extended database search appear within the The Search Results window. It opens to show the scan set or sets that
were found. A Search Result Action window appears below the list of results. The Tag Command buttons on the Search Result Action screen also have keyboard shortcuts.

The Database Search function looks within the non-blank fields for an exact match of the data, starting with the left-most character and concluding with the last character entered as part of the search. This is done independently on a field-by-field basis. The search is case sensitive and limited to only those fields which are not blank. The Extended Database Search function works similarly to the standard database search, except that the data entered in a field can match the index field anywhere within the field to be considered valid.

For example, if a record in the database contains 123 Main Street in the address field, an Extended Database Search will match this record on the search conditions for an address of "Main" or "Street" as well as "123 Main." Because of the additional processing involved, the Extended Database Search takes longer to perform than a standard Database Search.

Image-Master searches for the scan set that matches the index field values that were entered based on the the type you choose.

[View] - Views the selected scan set or all tagged sets.

[Print] - Prints the selected scan set or all tagged sets.

[Tag] - Adds the selected scan set to the group of tagged sets. A small marker will be placed next to the selected scan set (See next graphic).

[Tag All] - Place a tag marker on all displayed scan sets.

[Sort] - Can be sorted by any combination of index fields. In addition, the initial sort order can be defined in the configuration for each database.

[Untag] - Removes the tag marker from the selected scan set.

[Untag All] - Removes the tag markers from all marked scan sets.

[Delete] - Deletes the selected tag set. The corresponding pages are deleted from the hard drive immediately, but the actual database records cannot be purged while multiple people are using the software.

[Edit Index Entry] - Changes the index field values (the filing information) of the selected scan set.

[Close] - Returns to the Data Entry window to perform another search or exits from the Viewing Module.

The Tag command buttons are used to select multiple scan sets for viewing or printing. When a scan set is "tagged," a small bar is displayed to the left of the scan set in the Search Results window.

Keyboard Sequences for the Viewing Module

When the Viewing Module is started, the Data Entry window will have a blue title bar and the cursor will be in the first index field.

  1. Fill in the required index fields. It is a good idea to specify only the minimum amount of information required to locate the desired document. You can use the [Enter], [Tab], or [Down Arrow] keys to move to subsequent fields within the data entry window. To move to a previous field, use [Shift] + [Tab] or the [Up Arrow] keys.
  2. Press [D] to invoke a standard alphabetic search on the non-blank fields OR [Alt] + [E] to invoke an extended inclusive search.
  3. If only one matching document is found, the software will automatically invoke the viewing window and display the first page of the document set. The control focus will switch to the viewer and the keyboard will control the viewing software. Use [Alt] + [Tab] to switch back to the Viewing Module.

NOTE: Do not close the viewer. When the next document set is retrieved, the images will be displayed immediately.

  1. If more than one document set matches the search criteria, the Search Results list will display qualifying document sets. Use the [Up Arrow] and [Down Arrow] keys to move the selection bar to the desired document set and press the [Enter] key to view that particular document. Use [Alt] + [Tab] to switch back to the Viewing Module. The cursor will be positioned in the same location in the Search Results list and you can repeat this step to view other qualifying documents.

Sort Order

The Search Results list can be sorted by any combination of index fields. In addition, the initial sort order can be defined in the configuration for each database. The [Default Sort Order] for documents displayed in the Search Results list can be set in the configuration module.

The search results are initially sorted by the leftmost column in the Search Results list. This behavior maintains compatibility with previous versions of Image-Master. The Search Results list sort order can also be changed in the Viewing Module for the current session.

How To Set the Sort Order:

  1. Start Image-Master, select the desired database, and select [Viewing Module].

  2. Construct a search by specifying one or more conditions and/or fill-in the desired data entry fields.

  3. Select [Database Search] or [Extended Database Search] to query the database.

  4. Once the Search Results list appears, select [Sort].

  • Fields which are participating in the sort order are listed in the Sort Results on: section in the order of key importance.

  • Fields may be removed from the sort order with the mouse by clicking on the desired field and then clicking on [Remove] or by simply double clicking on the desired field.

  • The key importance may be changed with the mouse by clicking and dragging the gray square to the left of the field name to the appropriate position in the list.

  • Fields which are not participating in the sort order are listed in the Available Fields: section.

  • Fields may be added to the sort order with the mouse by clicking on the desired field and then clicking on [Add] or by simply double clicking on the desired field.

  • The new sort order takes effect when [OK] is selected. Pressing [Cancel] will discard any changes made to the sort order and the Search Results list order will revert to the last order that was in use.

  • Key Importance - The sort order is defined starting with the field listed as Primary and then moves to the fields listed as Sub #1, Sub #2 and so forth for all documents matching a parent set of keys. Any documents matching all the specified keys will be displayed in the order that they were entered in the database. If no fields are listed in the Sort Results on: section, then the sort order will be exclusively the order the documents were entered into the database.

Related Topic

Viewing Module Introduction

Search and Copy Existing Matching Database Entry Information