Image-Master Viewing Module Overview
Overview
In the Viewing Module, index fields are used
for retrieval of scan sets. A scan set contains the documents that
were scanned into Image-Master as a group. The values that were
assigned when the scan set was created are the values used to
retrieve that scan set.
Image-Master
- Double click the Image-Master Professional icon if Image-Master
is not already open.
- Enter your user name and password into the dialog box.
-
Select [Viewing Module] from the Master
Control window.
-
Select your desired database from the
Image-Master Database list.
NOTE: The index fields
that appear in the Data Entry screen
relate to the selected Image-Master database. Different databases
will have different index fields.
The Data Entry screen is used to enter the values
into an index field or fields for the scan set you are trying to
locate. To move between fields, press [Tab] or click the
mouse.
-
Enter your desired search criteria into one or more
of the index fields.
NOTE: Regardless of the
selected database, the Command buttons at the bottom of the screen
remain unchanged.
[Activity Reports] - Opens the Activity
Reports dialog box to obtain system activity reports.
[Database Search] - Initiates a standard
left-to-right alphabetical search on non-blank index fields for an
exact match of the data, starting with the left-most character and
concluding with the last character entered as part of the search.
This is done independently on a field-by-field basis. The search is
case sensitive and limited to only those fields which are not
blank.
[Extended Database Search] - Initiates a
search that finds all records that match data in all non-blank
index fields, regardless of the ordinal position of the search data
within a particular field. in other words, the Extended Database
Search function works similarly to the standard database
search, except that the data entered in a field can match the index
field anywhere within the field to be considered valid. The
Extended Database Search takes longer to perform than a
standard Database Search.
The program will ask you to confirm your choice if
you select an Extended Database Search due to the size of
the query.
[Close] - Exits the Viewing
Module.
All index fields participate in searching in the Viewing Module
regardless of marking. In the Configuration
Module, under Field Optionsfor the field in question, the Fast
Find Feature (off, on, on & searchable) controls whether a
field is regular, single chevron, or double chevron.
- Index fields that have a single chevron > participate in
searching but are indexed for faster performance.
- Index fields that have a double chevron >> participate in
searching, are indexed for faster performance, and:
- (a) Are searchable using the search sub-function in the
scanning
module.
- (b) In combination with all other fields so marked, determine
document uniqueness. Only one unique document can be filed in the
system where the marked index fields share the exact same values.
Attempts to file a second document will result in a conflict
warning and resolution dialog being presented to the user.
- If no fields are marked with a double chevron, then document
uniqueness enforcement is disabled for the database and multiple
distinct documents can be filed under the same criteria.
- Even when document uniqueness is being enforced, the
fully-automated rules system may be set to allow the restrictions
to be ignored for certain types of operations. For example, when
using in-line docsplit, the assumption is that the indexing
information is incomplete and all documents are saved separately
with identical indexing information.
-
To retrieve your desired scan sets, click either
[Database Search] or [Extended Database Search],
based upon the values entered in the Data Entry dialog box
to activate the search.
Related Topics
Image-Master Viewing
Module Search Results Window
Image-Master Viewing Module
Introduction
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