Specifying a Database to Receive the Document

02/28/2017 - vMedia's barcode features have been enhanced to handle barcodes from multiple firms in a robust way. This applies to scanning and Print To vMedia ("PTV"), as well as barcode documentation.

Specifying a Specific Database to Receive the Document

IMPORTANT: Care must be taken to visually verify that the intended database is active, and to change it if necessary when performing manual filing tasks with Print to vMedia ("PTV"). If this feature is used, users can no longer assume that the Print to vMedia database will always be the default or the last database that was manually selected.

Use the DB= optional command parameter to specify that the document should be filed in a specific vMedia database:

            ~0% Var0 "DB=database name,a~fieldname1=/value1~fieldname2=/value2" ?

Characters in bold type should be interpreted literally and must appear as indicated.

database name - The short name of the vMedia database that will be selected prior to the document being filed. The short name equals the first part of the filename (up to, but not including the SC or CF characters) of the vMedia database. An explicit path can be prepended to the database name if desired (path names cannot contain spaces, use the hashed version for such paths). If a path is not specified, the vMedia network home directory will be assumed.

a - Autosave flag. Required. uppercase Y or uppercase N

Y = All required fields are present, file the document as indicated without user intervention.

N = Fill-in the index information passed, then display the filing screen.

fieldname1, fieldname2, etc. - The name of the index field in the vMedia database that will be assigned the corresponding value.

value1, value2, etc. - The information that will be assigned to the corresponding fieldname. Quotation marks are not permitted.

To specify a character value, prefix the value with a slash "/".

NOTE: Using the DB= parameter changes the database selected for the session. Subsequent Print to vMedia operations will target the same database unless changed by the user or another DB= parameter.

Initial Configuration for Multiple Firm IDs for Print to vMedia

  1. Configure the new barcode settings for each workstation

  • PTIBarcodeEnable =
    1 = Enable scanning multiple barcodes with multiple firm IDs

  • PTIBarCodeEOD =
    0 or Not Present = Do not perform any end-of-document / subdocument processing.
    1 = Break documents on barcode found on page #1 [note--not currently implemented]
    2 = Break documents on smart barcode found on last page of the document.

  • PTIBarCodeAutoSave =
    0 or Not Present = Stop and show UI for each subdocument being processed. (Assisted mode)
    1 = Perform Autosave, automatically file document without UI being shown (Fully-Automated mode)

  1. Configure Global ID value

  • The existing ID= feature in the [Global] INI section has been enhanced as follows.

NOTE: Changing this value will affect other features that use the ID= value.

  • If no ID= is present, all "Smart" barcodes (ones that have the correct leading characters) are recognized, even ones that include an embedded ID.

    • Smart barcodes without any ID are recognized and processed.

  • If the ID= line contains one ID, only smart barcodes that contain the matching ID are recognized.

    • Smart barcodes without any ID are ignored, unless the ID= line contains the string -NONE-.

  • If the ID= line contains multiple IDs, separated by commas, smart barcodes containing any of the specified IDs are recognized.

    • Smart barcodes without any ID are ignored, unless one of the IDs listed is the string -NONE-.

PTV Usage

  1. After configuring the ID value, scan your documents that contain barcodes as you would normally.

  2. If you enabled Autosave, your document(s) should now be filed; otherwise, continue.

  3. In the Data Entry screen, confirm that the field values represent the barcode values if your barcode contains this information.

  4. Confirm that the correct documents were filed based on your PTIBarCodeEOD settings.

Related Topics

Print to vMedia Introduction